Lower Mainland Health Organizations are moving to centralized and electronic distribution of lab, medical imaging, and transcribed reports via Excelleris to better serve community-based providers and improve patient care. Changes will be phased in over the next 18 months, starting with the following in May 2013:
Transcribed Reports from Vancouver General Hospital (VGH), UBC Hospital (UBCH), Richmond Hospital (RH), G.F. Strong (GFS) and George Pearson Centre (GPC). This includes Consultation Reports, Operative Reports, Discharge Summary Reports, History & Physical Reports, Outpatient Clinic Notes, Diagnostic Clinic Notes, Progress Notes, and Labour & Delivery Reports.
Anatomic Pathology (AP) results originating from the BC Cancer Agency (BCCA), BC Women’s Hospital and BC Children’s Hospital (C&W). These results are in addition to lab results that are already distributed via Excelleris for the VCH, PHC, and FHA labs.
Clinicians will not experience a service interruption as a result of this change.
Clinicians using an EMR or Excelleris Launchpad will receive AP results directly into their EMR or Launchpad email box. Clinicians that do not use an EMR or Launchpad will continue to receive AP results via fax or mail. Transcribed Reports will come via fax or mail directly from Excelleris for now; they will be available electronically as the EMRs make the necessary changes to support this new content type. Note that the content of the reports won’t change although they will look different and display the Excelleris logo.
For AP reports only, there will be a two week overlap where reports will be sent via Excelleris as well as the originating lab to ensure new processes are working well. During this period clinicians will receive duplicate Anatomic Pathology reports. All other reports/results and those from sites not noted above will continue to be distributed as per current practice.
Centralized, electronic distribution of clinical results and transcribed reports provides an opportunity to improve quality and efficiency and reduce paper use within our health care system. The goal is to have 90% of all reports distributed electronically, direct to clinician electronic medical records (EMRs), by 2015.
Fraser Health, Provincial Health Services Authority, Providence Health Care, and Vancouver Coastal Health are committed to enhancing patient care. More information regarding timelines and services on the Report Distribution Project will be provided as it unfolds. In the meantime, if you have any questions please contact Excelleris or the project team at ReportDistribution@phsa.ca.